Open Positions

The PEN-Plus team is growing! The Center for Integration Science in Global Health Equity at Brigham and Women’s Hospital—the Boston co-secretariat of the NCDI Poverty Network—has open positions.

Grants Administrator (Remote Eligible)

To accomplish its ambitious mission, the Center for Integration Science provides technical, policy, advocacy, and financing support for national NCDI poverty commissions in NCDI Poverty Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Center’s grants portfolio consists of grants valuing more than $36M for 2024–2027 with funding from various philanthropic donors. The Grants Administrator will be responsible for the management of post-award activities, including setting up new grants and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes setting up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Managing Director and work in collaboration with the Principal Investigator, the Director of Programs, and Regional Advisors to successfully manage the subcontract administrative and financial processes.

The principal responsibilities of the position are to:

  • Prepare forms and coordinate the set up of incoming grants;

  • Prepare internal forms for fund and grant set-up and work with the Research Management team to ensure the timely set-up of grants;

  • Coordinate completion of all components of the subcontract setup for up to 30 international subcontracts;

  • Manage subcontract modifications and terminations;

  • On a quarterly basis, monitor expenditures for all subcontracts and review with the Managing Director for submission of subcontract expenses to sponsors;

  • Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications;

  • Maintain close communication with the Director of Programs and Regional Advisors to provide updates on spending for all subcontractors and identify concerns with spending;

  • Train the Regional Advisors on processes involving subcontracts, budget, and invoicing, to ensure they have a working knowledge of them;

  • Proactively reach out to appropriate Regional Advisors to flag issues with invoices and subcontracts that impact timelines, have delays, need answers or clarifications from sites, using the Regional Advisors to help move things along and support the sites;

  • Develop and maintain a system where Regional Advisors can see key steps of the process and where each subcontractor sits;

  • Meet with Regional Advisors quarterly and/or during key times during the process to provide overall updates, agree on the timeline, and identify areas where they can help; and

  • Provide support for some budget analysis to liaise with Regional Advisors on such issues as budget content and spending.

This is a hybrid or remote-eligible position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.

Project Coordinator, Center for Integration Science in Global Health Equity

Directed by Dr. Gene Bukhman, the Center for Integration Science (CIS) in Global Health Equity develops, implements, and evaluates integrated care delivery models to address neglected health issues in highly constrained health systems. The most prominent of those models is PEN-Plus (the Package of Essential Noncommunicable Disease Interventions – Plus). PEN-Plus is a proven integrated healthcare delivery strategy for delivering complex care to people living with such conditions as type 1 diabetes, sickle cell disease, and rheumatic and congenital heart disease in rural sub-Saharan Africa and South Asia.

The CIS is part of the Harvard-affiliated Brigham and Women’s Hospital (BWH) and works closely with the Department of Global Health and Social Medicine at Harvard Medical School. The CIS is also the World Health Organization’s Collaborating Center for Integration Science and Service Delivery. It further serves as one of two co-secretariats for the 22-country NCDI Poverty Network, as well as its strategic initiative, the global PEN-Plus Partnership.

To accomplish its ambitious mission, the CIS  provides technical, policy, advocacy, and financing support for national NCDI Poverty Commissions in Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Project Coordinator will be responsible for providing administrative support to the CIS Executive Director and Finance and Administrative Team to coordinate various activities to ensure the efficiency and effectiveness of the Center. The Project Coordinator must demonstrate excellent attention to detail, the ability to multi-task, and to function effectively in a start-up environment.

Principal Duties and Responsibilities:

  • Manage the Executive Director’s complex calendar and travel

  • Manage a high volume of domestic and international travel for staff including facilitation of all logistics such as booking flights, accommodations, ground transportation, and processing expense reports

  • Provide training to newly onboarded staff on travel policies and procedures; serve as the point person for all travel-related questions

  • Process expense reimbursements for staff and faculty; process check request vouchers and other forms of reimbursement requests; working with BWH Purchasing and Accounts Payable to resolve any Purchase Order or reimbursement issues,

  • Manage monthly corporate credit card reconciliation process, including submission of all receipts and supporting documentation

  • For larger meetings, schedule, send notices, reserve space, coordinate catering, set up conference lines

  • Process monthly consultant invoices and annual consultant contract amendments

  • Effectively use and help organize strong electronic document storage systems;

  • Maintain contact lists (internal and external), making periodic updates as staff and contacts change

  • Purchase and process annual renewals of requested software subscriptions for staff and other supplies and materials, including business cards and others items as needed

  • Provide support in preparation of large scale in-person conferences and events including preparation and printing of materials, set-up, breakdown, greeting guests, note taking, etc.  

  • Supports administrative process for hiring new faculty (posting job, scheduling interviews, etc.)

  • Responsible for overseeing the Person of Interest (POI) onboarding process. Works with the Office of Sponsored Staff and Volunteer Services to add POIs to the system. Tracks POIs and refreshes their status as directed by research leaders by extending their time or terminating them

  • Assist with occasional domestic and internationally shipments

  • Perform other administrative duties as assigned

This is a hybrid remote position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.